ManagementSystems is a web-based software that helps you to easily meet the requirements of ISO 9001:2015. It automates audit planning, audit-proof document management and appointment reminders for audits and measuring equipment monitoring.
With functions such as process mapping, global search, role-based user management and uploads for photos, videos and documents, you always have an overview. Mobile use on iOS and Android as well as individual customization options ensure that your digital QMS remains flexible and efficient.
The role of management systems in the company
Management systems form the basis for structured corporate management by standardizing processes, clarifying responsibilities and ensuring compliance with internal and external requirements. They create transparency about processes, enable targeted risk management and promote a culture of continuous improvement.
Management systems in accordance with ISO 9001:2015 help companies to plan, document and monitor quality processes. Through structured audit planning, audit-proof documentation and automated reminders, they ensure that the company grows efficiently and can react flexibly to new requirements.
All the advantages of ManagementSystem at a glance
Our services
Our ManagementSystems services offer comprehensive support for the implementation and optimization of your digital quality management system. We ensure that you get the maximum benefit from your software right from the start by offering customized solutions that are tailored to your exact requirements:
- Software setup & configuration
- Technical support & updates
- Training & workshops for users
- Technical support, maintenance and regular software updates
- Integration into existing IT systems (ERP, HR, etc.)
- Individual customizations
Unique advantages with PPP
Working with PPP offers you unique advantages for your digital quality management. We support you not only with the implementation and configuration of your QMS, but also with the ongoing monitoring and continuous optimization of your quality processes, including software integration with management systems.
- Fast processing: With our expertise and modern software solutions, we guarantee the rapid and precise implementation of your QMS.
- International team: Our global team is at your side for all questions and challenges relating to your quality management system.
- Industry expertise: We have extensive knowledge of various industries and support you in developing a QMS that meets your specific requirements.
- Customized solutions: We offer customized consulting and service packages that are precisely tailored to your company’s quality requirements.
- Measurable improvements: With our support, you will achieve concrete progress in optimizing your processes and increasing your customer satisfaction that can be directly measured.
- Long-term partnership: We accompany you beyond implementation and support you in the continuous development and optimization of your quality management system.
- Improved corporate image: By introducing an effective QMS and continuously improving your processes, you strengthen the trust of your customers and improve the image of your company.
Free initial consultation
Would you like to find out more about ManagementSystems? Contact us for a free initial consultation or arrange a free web session directly. Our experts are ready to discuss your specific requirements and offer you customized solutions for your quality management system.
Patrick Wortner
Partner | MBA and Eng., Dipl.-Ing. (FH)
What is management system software?
Management software is a web-based application that digitizes and automates management systems. It bundles various activities – from audit planning and document management to process mapping and deadline monitoring – in a central platform.
With ManagementSystems, you control audit-proof filing, role-based access rights and real-time dashboards for monitoring your quality indicators. Automatic reminders, global search and filter functions and mobile use on iOS and Android ensure that you remain in control at all times. By using the software, you shorten coordination paths, minimize manual errors and promote a company-wide culture of continuous improvement.
Important functions of the management system software ManagementSystems
- Audit planning: Central planning and management of all audit dates with automatic reminders and status overview.
- Audit-proof document storage: Secure storage and versioning of your quality documents for traceability and compliance.
- Mapping process landscapes: Graphical representation and standardization of your business processes for easy analysis and optimization.
- Reminder functions: Automatic notifications for upcoming audits, measuring equipment monitoring and important deadlines.
- Media uploads: Upload and manage photos, videos and any file types directly in the relevant process steps.
- Internal communication: Integrated chat and comment functions for coordinating your teams directly in the software.
- User and role management: Detailed control of access and rights for individual users or user groups.
- Global search & filter: Quick search for documents, processes or audits, filtered by location, area or keyword.
- Mobile use: Full functionality on iOS and Android devices for flexible working on the move.
- Individual customizability: Modular design allows ManagementSystems to be adapted precisely to your specific requirements.
Specific benefits of the management system software for companies
- Cost reduction: Automated processes, audit-proof document storage and less rework reduce effort and operating costs.
- Improved compliance: Seamless audit planning, real-time status displays and automated reminders ensure compliance with all ISO-9001-
- Increased efficiency: Centralized process mapping, global search and mobile use shorten coordination paths, increase productivity and promote continuous quality improvement.
Price and scope of services
ManagementSystems offers you flexible license models that are precisely tailored to the size of your company.
Individual users can use the software free of charge and receive full read and write access.
If you would like to integrate your team, the team license is available for up to ten users for € 199 per month. This includes an administrator with all rights (user administration, read/write data) and up to nine other users with read and write access.
For organizations of any additional size, we charge €10 per user per month – also including an unlimited number of users and full functionality.
If you also book additional modules from our SustainableSupplyChain (SSC) product family, you will receive a 10% discount on all license fees.
We thus offer you a transparent, scalable pricing model that grows with your company and at the same time secures you cost advantages with extended software use.
The importance of a management system for companies
A management system ensures that all relevant company processes – for example in the areas of quality (ISO 9001), energy management (ISO 50001) or the environment (ISO 14001) – are recorded, controlled and continuously optimized in a structured manner. It forms a central basis for uniform standards and clear responsibilities and helps to reliably comply with legal requirements and internal guidelines.
A management system makes processes transparent: audit and inspection planning, audit-proof documentation and process descriptions are clearly defined and available to all those involved. Those responsible are given an overview of key figures, risks and potential for improvement at all times. In this way, quality, energy consumption and environmental performance can be sustainably increased, resources used efficiently and compliance risks minimized.
Important functions of a quality management system
A quality management system fulfills several important functions that are crucial for the long-term success of a company:
- Quality assurance
The QMS ensures that all products and services comply with the specified standards and that customer requirements are met. It helps to avoid errors and continuously improve product quality. - Process improvement
By regularly reviewing and analyzing existing processes, the QMS ensures continuous improvement and adaptation to changing market and customer requirements. - Risk management
A QMS helps to identify potential risks at an early stage and to take measures to minimize them. Risk management is therefore an essential component of successful quality management. - Increase customer satisfaction
A functioning QMS contributes directly to increasing customer satisfaction by ensuring that the quality of products and services meets customer expectations. - Compliance with standards and regulations
A QMS helps companies to meet legal and industry-specific requirements, such as ISO 9001, and to ensure that all relevant regulations are complied with. - Increased efficiency
Through standardized documentation of processes and regular audits, the QMS becomes an important tool for increasing efficiency. It helps to make optimum use of resources and optimize processes.
Conclusion
ManagementSystems is the ideal solution for companies that want to take their quality management to the next level. With state-of-the-art software technology and comprehensive support from PPP, the platform enables efficient audit planning, audit-proof document management and centralized mapping of process landscapes – all in a clear, web-based environment.
ManagementSystems offers daily reminders for upcoming audits and measuring equipment monitoring, global search and filter functions as well as mobile access on iOS and Android. In addition, the software supports data collection and analysis, provides automated reports and identifies efficiency potential. This holistic approach optimizes your internal processes, promotes a culture of continuous improvement and transparency and ensures that you achieve quality targets efficiently.
With ManagementSystems, companies rely on a future-oriented, scalable solution that increases efficiency and quality in equal measure. This ensures greater customer satisfaction, lower operating costs and sustainable business success in the long term.
Free initial consultation
Would you like to find out more about ManagementSystems? Contact us for a free initial consultation or arrange a free web session directly. Our experts are ready to discuss your specific requirements and offer you customized solutions for your quality management system.
Patrick Wortner
Partner | MBA and Eng., Dipl.-Ing. (FH)
Frequently asked questions
What is a quality management system (QMS)?
A quality management system (QMS) is a structured framework that supports companies in systematically ensuring and continuously improving the quality of their products and services. It comprises all processes, guidelines and procedures aimed at meeting customer requirements and complying with legal and regulatory requirements.
Why is a quality management system important for my company?
A QMS is crucial for ensuring product quality, minimizing errors and increasing the efficiency of processes. It helps companies to control risks, increase customer satisfaction and remain competitive in the long term. In addition, it is often a prerequisite for certifications such as ISO 9001 and plays an important role in corporate strategy.
How does PPP support the introduction of a QM system?
PPP supports companies with the introduction of a QMS through customized consulting, training and the provision of tools and software solutions. We help to develop a systematic quality management system that is tailored to the specific needs of your company and support you throughout the entire implementation process right up to certification.
How long does it take to implement a quality management system?
The implementation of a QMS can take between 3 and 12 months, depending on the size and complexity of the company. This includes analyzing the existing processes, developing the system, training and conducting audits to ensure that all requirements are met.